Purchasing Executive

 0.00  to   0.00

Looking for someone who is:
  • Resourceful, self-driven, proactive and independent.

  • Work smart and meticulous with positive attitude and emotional control.

  • Possess good communication and good interpersonal skill.

  • Ability to work under pressure in fast paced environment.

  • Ability to foster harmonious working relationship with colleagues and suppliers.

Major Essential Duties & Responsibilities

Responsible to plan, organize and to execute procurement functions to ensure smooth operations of entire Procurement Department.

Have an in-depth understanding of existing suppliers in F&B industry and to monitor pricing movement of all F&B products.

Duties are included but not limited to the following:

Procurement & Logistics Management

  1. Responsible for product sourcing, pricing negotiation, data compilation, verification of goods purchased, checking purchase order, delivery order and invoices. Product sourcing is not limited to fresh produce goods, packaged goods, oils, packaging, IT products, kitchen equipment and any other product.

  2. Responsible to ensure pricing and purchasing negotiation is done effectively with both local and overseas vendor in a professionalism manner in order to achieve optimum cost-effectiveness.

  3. Responsible for daily operational procurement functions such as to monitor and to follow up closely on all arrangement with local and overseas logistic service provider for delivery and to communicate with the relevant party to ensure all matters and document related to shipping and or transportation of goods are being checked and verified.

  4. Rapid response to purchases discrepancies and to provide solution.

Warehousing & Inventory Control Management

  1. To ensure all incoming and outgoing stocks are promptly and accurately updated into the inventory system.

  2. To monitor shelf life of warehouse goods equipment and to ensure all goods are being stored in a good operating condition.

  3. To conduct monthly physical stock counts for better monitoring of stock movement.

  4. To conduct quarterly physical stock counts at all outlets for better monitoring of stock movement and stock usage.

  5. To report to Management on any goods discrepancies, lost or damaged at warehouse.

Cost & Budget Management

  1. To undertake an initial review of existing procurement ordering process and to implement continuous improvement to ensure costs are monitored, reviewed and controlled within budgetary constraints in line with Company’s Finance procedure.

  2. To constantly follow up and to ensure payment terms are well managed and optimized in favor of win-win situation resulting in a better cash flow position.

  3. To provide accurate purchases forecast data highlighting key variance analysis between actual and budget spent.

Departmental Administration Management

  1. Assist to develop, establish and to implement ISO Quality Management System for Procurement Department for continuous improvement to its effectiveness.

  2. Proper maintenance and utilization of ERP system.

  3. Proper maintenance and utilization of Revel system.

  4. Proper maintenance documents filling with clear labeling.

  5. Proper data compilation such as supplier information, monthly report, analysis, shipping document, purchase order, delivery order and relevant documents.

  6. Proper maintenance of office, warehouse and individual workspace cleanliness.

- At least 2-3 years of working experience in related fields

  Employment Type:  Flexi Employment (Part Time/Full Time/Contract)

  Min. Education:  Degree

  Industry:  Food and Beverage,Hotel / Restaurant / Tourism,Retail / Wholesale Trading / Property


  Spoken Language:  Malay, English, Mandarin

  Written Language:  Malay, English, Mandarin