Admin Manager

Key Responsibilities:

  • Administrative Planning:Develop and streamline administrative procedures for the HQ, outlets, and operations to enhance efficiency.
  • Inventory Management:Monitor office inventory and manage organizational costs to ensure resources are used effectively.
  • Office Operations:Ensure the smooth running of the office by coordinating IT support, maintaining office equipment, and managing the replenishment of office supplies, stationery, and pantry items.
  • Billing Management:Accurately manage and process monthly utility bills and invoices, ensuring validation and obtaining necessary authorizations for payment.
  • Landlord Coordination:Facilitate communication and coordination between landlords and relevant departments, including Design & Fit-out, Finance, Operations, and Marketing.
  • Tenancy Management:Oversee new tenancies and renewals for company premises, hostels, and outlets in consultation with management.
  • Procedural Implementation:Develop and maintain administrative systems and procedures to ensure operational consistency and effectiveness.
  • Facilities Management:Oversee maintenance and facilities management for company premises, including HQ, outlets, and hostels.
  • Database Management:Maintain and manage all departmental databases to ensure accuracy and accessibility of information.
  • Stakeholder Liaison:Serve as a liaison between staff, suppliers, and clients, representing the company’s interests professionally.
  • Executive Support:Provide support to Directors and other executives by undertaking miscellaneous tasks that may vary daily.

  • Proven experience in administrative management or related fields.
  • Excellent communication skills(upstream and downstream) in multiple languages (English, Bahasa, and Chinese).
  • Strong organizational and time management skills.
  • Highly developed problem-solving abilities and critical thinking skills.
  • High sense of urgency, sensitivity, and confidentiality in all matters.
  • Proficient in office software and database management.
  • Ability to work collaboratively across departments and with external partners.
  • At least Post Graduate Diploma, Professional Degree, Bachelor’s Degree or equivalent.